Job Application Letter Format and Samples (Class 12, Teacher, Email)

10 ready samples Copy, Word or print Checked 9 Oct 2026

A job application letter is the letter you send to an employer to apply for a job, usually along with your resume or bio data. This page has 10 ready samples: a simple letter for freshers, the Class 12 CBSE format, a teacher job in a private school, a job application email, a letter for experienced candidates, and letters for jobs in a school office, part-time work, a referral, a return after a career break and an application when no vacancy is advertised.

Fill in your name, address, phone and email in the form above the samples. All ten letters pick up those details at once. Next, write the post you want and your own qualifications, keep your resume ready to attach, and copy, print or save the letter.

Letter

Simple Job Application Letter (Fresher)

For a recent graduate applying for a first job after seeing a vacancy.

Your Name
Address
City
Phone: Phone
Email: Email
Date: Date
To
The HR Manager
Company Name
City
Subject: Application for the post of post name
Dear Sir/Madam,

I wish to apply for the post of post name advertised on source. I completed my degree at College Name this term and would like to begin my career at Company Name.

In my final year I completed a project on project topic and a two-month internship. These taught me to plan my work, meet deadlines and work as part of a team. I am comfortable with computers, spreadsheets and email, and I can speak and write clearly in English and Hindi.

I learn quickly and I am ready to take on any task that helps me grow. I can join immediately.

My resume is enclosed for your reference. I request you to give me a chance to meet you for an interview.

Yours faithfully,
Your Name
Enclosure: Resume, copies of mark sheets
Letter

Job Application Letter Class 12 (CBSE Format)

For CBSE Class 12 students answering a job advertisement question. Write this letter and then the bio data shown in the format guide below.

Address
City
Date
The Manager
Organisation Name
City
Subject: Application for the post of Accountant
Sir/Madam,

With reference to your advertisement in Newspaper Name dated Date, I wish to apply for the post of Accountant in your firm. I have the qualifications you have asked for, and I believe I can do this job well.

I have completed B.Com from College Name and have two years of experience keeping accounts and filing tax returns for a trading firm. I am familiar with accounting software and spreadsheets, and I can prepare monthly reports on time.

My bio data is enclosed for your consideration. If selected, I will work with honesty and care. I can appear for an interview on any date you choose.

Yours faithfully,
Your Name
Enclosure: Bio data
Letter

Application for Teacher Job in Private School

For a trained teacher applying to a private school, with or without a vacancy notice.

Your Name
Address
City
Phone: Phone
Email: Email
Date: Date
To
The Principal
School Name
City
Subject: Application for the post of subject teacher
Respected Sir/Madam,

I would like to apply for the post of subject teacher for classes classes in your school. My qualifications are a degree in subject and a B.Ed.

I have number of years years of teaching experience at Organisation Name, where I taught middle and senior classes. I use group activities, short quizzes and smart class tools to keep students involved, and I keep parents informed about their child's progress through regular notes.

Apart from teaching, I have helped organise the annual function and inter-house quiz competitions. I would be glad to take part in similar activities at your school.

With this letter I am sending my resume, attested copies of certificates and a passport size photo. I can come for a demo class and interview on any day that suits you.

Yours faithfully,
Your Name
Enclosure: Resume, certificates, photograph

Job Application Letter Format and Bio Data Format

A job application letter uses the formal letter layout, with your own address at the top left. These are its parts, top to bottom.

  1. Sender's address: your name, address, phone and email.
  2. Date
  3. Receiver's address: the HR manager, principal or manager, with the organisation name and city.
  4. Subject: "Application for the post of [post name]"
  5. Salutation: "Dear Sir/Madam" or "Respected Sir/Madam" for a principal.
  6. Body: the post and where you saw it, your qualifications and experience, why you suit the job, and a request for an interview.
  7. Closing and signature: "Yours faithfully" after "Dear Sir/Madam", or "Yours sincerely" if you address the person by name, then your name.
  8. Enclosure: resume or bio data, certificates.

Bio data format for job application

HeadingWhat to write
Name[Your Name]
Father's name and date of birthOnly if the employer asks for them
Address and contact[Address], [Phone], [Email]
Educational qualificationsExam, board or university, year, percentage, latest first
Work experiencePost, organisation, period, main duties
SkillsComputer skills, languages, any special training
HobbiesTwo or three, kept short
ReferencesName and designation of one or two people who know your work

CBSE note: In the Class 12 job application question, marks usually go to the format, the content of the letter and bio data, and correct, clear language. Write the bio data as a separate block after the letter. For other formal letter rules, see the formal letter page. A longer letter for corporate jobs is on the cover letter page.

Email

Job Application Email Format (Simple Sample)

For anyone applying by email to an HR address given in a job post. Attach the resume as a PDF file.

To: Recipient Email
Subject: Application for post name, Your Name
Dear Hiring Manager,

I am applying for the post name opening at Company Name that was posted on source. My resume is attached to this email.

For number of years years I have worked in field, and my present title is Designation. In this role I one key achievement. I now want a role with more responsibility, and the work your team does in field matches my interests well.

I would welcome the chance to discuss how I can contribute. I am available for a call or interview at a time convenient to you.

Regards,
Your Name
Phone
Email
Letter

Job Application Letter with Resume (Experienced Candidate)

For a working professional applying for a senior role and sending a resume with the letter.

Your Name
Address
City
Phone: Phone
Email: Email
Date: Date
To
Recipient Name
Head of Human Resources
Company Name
City
Subject: Application for the position of post name
Dear Recipient Name,

I wish to apply for the position of post name listed on your company's careers page. I am currently working as Designation in the Department team of a mid-sized firm and have number of years years of experience in field.

In my present role I manage a team of number people and handle main responsibility. Last year I led a project that cut our order processing time by nearly half, and I trained two junior staff members who have since been promoted.

I am looking for a larger role where I can build and lead a team from the start. Your company's growth in field is the kind of challenge I am ready for.

I have enclosed my resume with details of my work and education. I would be glad to meet you to discuss the role further. My notice period at my current job is number of days days.

Yours sincerely,
Your Name
Enclosure: Resume
Letter

Application for Job in School (Office Assistant)

For someone applying for a non-teaching job in a school, such as office assistant, clerk or computer operator.

Your Name
Address
City
Phone: Phone
Date: Date
To
The Principal
School Name
City
Subject: Application for the post of office assistant
Respected Sir/Madam,

I came to know that your school needs an office assistant, and I would like to apply for this post. I have passed Class 12 and completed a one-year diploma in computer applications.

For the last three years I have worked at a coaching centre, where I kept student records, collected fees, issued receipts and handled phone calls from parents. I can type quickly in English and Hindi and can prepare letters and notices.

I am punctual and can be trusted with records and cash. I live close to the school and can come early or stay late on busy days.

My resume and certificates are attached. I request you to call me for an interview.

Yours faithfully,
Your Name
Enclosure: Resume, certificates
Letter

Job Application Letter When There Is No Vacancy

For a job seeker writing to a company they want to join, even though no opening has been advertised.

Your Name
Address
City
Phone: Phone
Email: Email
Date: Date
To
The HR Manager
Company Name
City
Subject: Request to be considered for a role in Department
Dear Sir/Madam,

I am writing to ask if there is, or will soon be, an opening in your Department team. I have followed Company Name for some time and admire what you like about the company.

My background is number of years years in field. I am good at skill one and skill two, and I enjoy work that needs both planning and fieldwork.

I know there may be no vacancy at present. I request you to keep my resume on file and contact me when a suitable role opens. I would also be glad to meet for a short talk if you have time.

Yours faithfully,
Your Name
Enclosure: Resume
Letter

Application Letter for a Part-Time Job (Student)

For a college student looking for evening or weekend work at a shop, office or tuition centre.

Your Name
Address
City
Phone: Phone
Date: Date
To
The Manager
Organisation Name
City
Subject: Application for a part-time job
Dear Sir/Madam,

I am a second-year student at College Name and I am looking for part-time work in the evenings and on weekends. I saw the notice outside your store asking for a sales helper, and I would like to apply.

My college classes end at 2 p.m., so I can work from 4 p.m. to 9 p.m. on weekdays and full days on Sunday. I have helped at my uncle's shop during holidays, so I know how to deal with customers, arrange stock and keep a simple sales record.

I am honest, cheerful and willing to learn. I request you to give me a chance to work with you.

Yours faithfully,
Your Name
Letter

Application Letter for Job Through a Referral

For a candidate who was told about an opening by someone who already works at the company.

Your Name
Address
City
Phone: Phone
Email: Email
Date: Date
To
Recipient Name
Hiring Manager
Company Name
City
Subject: Application for post name, referred by Referrer's Name
Dear Recipient Name,

Referrer's Name, who works in your team name team, told me about the opening for post name and suggested that I apply. We worked together at my previous company for two years.

I have number of years years of experience in field. I have handled main responsibility, and I am used to working with teams in different cities over video calls and shared files.

Referrer's Name has told me about the way your team works and the projects planned for the coming months, and I would like to be part of them.

I have enclosed my resume. I would be happy to meet you at a time that suits you.

Yours sincerely,
Your Name
Enclosure: Resume
Letter

Job Application Letter After a Career Break

For someone returning to work after a gap for family, child care or health, who wants to explain the gap briefly.

Your Name
Address
City
Phone: Phone
Email: Email
Date: Date
To
The HR Manager
Company Name
City
Subject: Application for the post of post name
Dear Sir/Madam,

I would like to apply for the post of post name advertised on source. Before my career break, I worked for number of years years as Designation in field.

I took a break of gap length to care for my family. During this time I kept my skills current by completing an online course in course name, and I did small freelance projects for local businesses.

I am now ready to return to full-time work. My family arrangements are settled, and I can commit to regular office hours.

I have enclosed my resume, which lists my earlier work and the courses I completed during the break. I request you to consider my application.

Yours faithfully,
Your Name
Enclosure: Resume, course certificate

Subject Lines for a Job Application

Keep the subject short and name the post. For email, add your name so HR can find it later.

  • Application for the post of [post name]
  • Application for [post name], [Your Name]
  • Application for the post of [subject] teacher
  • Job application for [post name], ref. advertisement dated [Date]
  • Application for part-time sales helper
  • Request to be considered for a role in [Department]

Tips for Writing a Job Application Letter

  • Write a fresh letter for each job. Mention the post name and where you saw the vacancy in the first line.
  • Match your skills to what the job post asks for, and leave out what is not related.
  • Keep the letter to one page. Your resume or bio data carries the full details.
  • When applying by email, put the letter itself in the message and attach the resume as a PDF saved under your own name.
  • Use a simple, professional email address for job applications.
  • Check spellings of the company name, the recipient's name and the post before you send it.
  • Do not mention your expected salary unless the job post asks for it. If it does, write it as [Amount].

Questions people ask

How do I write an application letter for a job?

Start with your address, the date and the employer's address. Write a subject such as "Application for the post of Accountant". In the body, name the post, describe your qualifications and experience, and ask for an interview. End with "Yours faithfully" and your name, and enclose your resume.

What is the format of a job application letter for Class 12?

CBSE Class 12 uses the formal letter format: sender's address, date, receiver's address, subject, salutation, body, closing and signature. A bio data or resume is written after the letter as an enclosure.

What should I write in the subject of a job application?

Write "Application for the post of" followed by the post name. In an email, add your name after the post, for example "Application for Office Assistant, [Your Name]".

What is the difference between a job application letter and a resume?

The letter is short and explains why you are applying for this particular job. The resume or bio data lists your education, experience and skills in detail. Most employers want both together.

How do I write an email for a job application?

Use a clear subject with the post name. Write three short paragraphs: the post you are applying for, your main experience or skill, and a request for an interview. Attach your resume and sign with your name, phone and email.

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