Application to Bank Manager: Bank Letter Format and 13 Samples

13 ready samples Copy, Word or print Checked 9 Oct 2026

An application to bank manager is a short formal letter that asks your branch to do something with your account, such as give a statement, close the account or update your mobile number. This page has 13 ready bank letters, including two in Hindi, for the requests people make most often at a branch.

Enter your name, address and phone in the box above, and these details appear in all 13 letters. Then add your bank name, branch and account number, print the letter, sign it and hand it over at the branch with the documents it asks for.

Letter

Bank Statement Application

For an account holder who needs a signed and stamped statement for a loan, visa or income tax work.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Application for bank statement
Respected Sir/Madam,

I hold a savings account in your branch with account number Account Number. I need a statement of this account for the period from start date to end date to submit with my visa application.

Please issue the statement on the bank letterhead with the branch seal and an authorised signature, as required for the visa application. Any service charge for this may be debited from my account.

I will collect the statement from the branch in person.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Address
Phone: Phone
Letter

Bank Account Close Application

For someone who no longer uses an account and wants to close it and take out the balance.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Application for closing bank account
Respected Sir/Madam,

I wish to close my savings account number Account Number, which I opened in your branch some years ago. I now do all my banking through another account and do not need this one any longer.

Please close the account and transfer the remaining balance to my account number another account number with IFSC IFSC Code. I am returning the unused cheque leaves and my debit card with this letter.

Kindly confirm in writing once the account is closed.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Enclosure: Unused cheque leaves, debit card, passbook
Letter

Bank Account Transfer Application to Another Branch

For an account holder who has moved to a new city and wants to shift the account to a nearer branch of the same bank.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Request to transfer my account to new branch name branch
Respected Sir/Madam,

I have a savings account in your branch, account number Account Number. My employer has posted me to new city, and I have shifted there with my family.

Visiting your branch is now difficult, so I request you to transfer my account to your new branch name branch in new city. I would like to keep the same account number, and my standing instructions and nomination should continue as they are.

A copy of my new address proof is attached for your records.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
New address: Address
Phone: Phone
Enclosure: New address proof

Application to Bank Manager Format (Bank Letter Format)

A bank application is a formal letter. Put these sections on the page from top to bottom.

SectionHow to fill it
ReceiverBegin with "To" and The Branch Manager, the bank name, branch name and city.
DateThe day you hand over or post the letter.
SubjectOne line that names the request: "Application for bank statement" or "Change of registered mobile number".
Salutation"Respected Sir/Madam" or "Dear Sir/Madam".
BodyFirst line: your account type and account number. Then the reason and exactly what you want the bank to do.
Closing"Thanking you" and "Yours faithfully".
SignatureSign the same way as on your account. Below it write your name, account number and phone.
EnclosureList any documents you attach, such as ID proof or the old passbook.

Bank me application kaise likhe: keep it to two or three short paragraphs, always quote the account number, and sign exactly as you signed when you opened the account. A mismatched signature is a common reason for a branch to send a letter back. For other formal letters, see the formal letter page, and for letters in Hindi see application in Hindi.

Letter

Minor to Major Account Application

For a young person who has turned 18 and wants the minor account changed to a regular account in their own name.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Conversion of minor account to major account
Respected Sir/Madam,

My parent, Parent's Name, opened a minor savings account for me in your branch, account number Account Number. I completed 18 years of age on date of birth, so I am now a major.

I request you to convert this account into a regular savings account in my name and remove the guardian from it. I will operate the account myself from now on. My fresh KYC documents, photographs and specimen signature are attached.

Please also issue a new debit card and cheque book in my name.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Enclosure: Age proof, ID proof, address proof, two photographs
Letter

Application for Unfreeze Bank Account (KYC Update)

For a customer whose account was frozen because the KYC was not updated on time.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Request to unfreeze account after KYC update
Respected Sir/Madam,

My savings account number Account Number has been frozen, and I cannot withdraw money or make online payments. On asking at the counter, I learnt that my KYC update was pending.

I am now submitting self-attested copies of my identity proof and current address proof with this letter. Please update my KYC and remove the freeze at the earliest, as my salary is credited to this account and I need it for household expenses.

Let me know if any other document is needed.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Enclosure: ID proof, address proof, recent photograph
Letter

Letter to Bank Manager for Lost ATM Card

For someone who has lost a debit or ATM card and wants it blocked and replaced. Call the bank's helpline first, then give this letter.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Blocking of lost ATM card and issue of new card
Respected Sir/Madam,

I lost my wallet on date of loss, and my ATM cum debit card linked to account number Account Number was in it. I called the customer care number the same day and asked them to block the card.

Please confirm that the card is blocked permanently and that no transaction has been made on it since date of loss. I also request you to issue a new debit card to my registered address. Any card replacement charge may be debited from my account.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Address
Phone: Phone
Letter

Application for New Passbook

For an account holder whose passbook is full, torn or lost.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Request for a new passbook
Respected Sir/Madam,

I am an account holder in your branch with savings account number Account Number. All the pages of my passbook have been used, and the cover has also come off.

I request you to issue a new passbook and carry forward the balance from the old one. I am handing over the old passbook with this letter so that it can be cancelled.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Enclosure: Old passbook
Letter

Bank Application for Cheque Book

For a customer who needs a first or fresh cheque book for a savings or current account.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Issue of new cheque book
Respected Sir/Madam,

I hold a current account in your branch for my shop, account number Account Number. Only two leaves are left in my present cheque book, and I make most supplier payments by cheque.

Please issue me a new cheque book with number of leaves leaves. You may send it by post to the address registered with the bank, or I can collect it from the branch. Any charge for the cheque book may be debited from this account.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Letter

Letter to Bank Manager for Mobile Number Change

For an account holder who has a new mobile number and is not getting OTPs or SMS alerts on the old one.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Change of registered mobile number
Respected Sir/Madam,

My savings account number Account Number is registered with the mobile number old mobile number. I no longer use that number, so I am not getting OTPs, balance alerts or transaction messages.

Please update my registered mobile number to Phone for this account and for net banking. I have attached a copy of my identity proof for verification.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
New mobile: Phone
Enclosure: ID proof
Letter

Bank Letter Format for Address Change

For a customer who has moved house in the same city and wants letters and cards sent to the new address.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Change of address in bank records
Respected Sir/Madam,

I have moved to a new house, and my address in the bank records is now out of date. My account number is Account Number.

My new address is Address. Please update it for my savings account, fixed deposits and debit card, so that statements and new cards reach me here. A self-attested copy of my rent agreement and electricity bill is attached as proof.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Enclosure: Rent agreement, electricity bill
Letter

Bank Manager Letter to Add or Change Nominee

For an account holder who never added a nominee, or wants to change the existing one after marriage or a death in the family.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Registration of nominee for account number Account Number
Respected Sir/Madam,

I recently checked my account details and found that no nominee is registered for my savings account number Account Number.

I wish to register my spouse, nominee name, as the nominee for this account. Their date of birth is nominee date of birth, and they live at the same address as me. I have filled in the nomination form, which is attached. Please record the nomination and print the nominee's name in my passbook.

Thanking you,
Yours faithfully,
Your Name
Account Number: Account Number
Phone: Phone
Enclosure: Nomination form
पत्र

Bank Statement Ke Liye Application (हिंदी में)

उस छात्र या अभिभावक के लिए, जिसे छात्रवृत्ति फॉर्म के साथ खाते का विवरण लगाना है।

सेवा में,
शाखा प्रबंधक,
बैंक का नाम,
शाखा का नाम,
शहर
दिनांक: दिनांक
विषय: छात्रवृत्ति हेतु खाता विवरण देने के लिए आवेदन
महोदय,

सविनय निवेदन है कि आपकी शाखा में मेरा बचत खाता है, जिसकी खाता संख्या खाता संख्या है। मुझे कॉलेज की छात्रवृत्ति के फॉर्म के साथ पिछले एक वर्ष का खाता विवरण लगाना है।

आपसे प्रार्थना है कि तारीख से से तारीख तक का स्टेटमेंट शाखा की मुहर लगाकर दे दें। फॉर्म जमा करने की अंतिम तिथि निकट है, इसलिए इसे शीघ्र देने की कृपा करें।

धन्यवाद सहित,
भवदीय
आपका नाम
खाता संख्या: खाता संख्या
मोबाइल: मोबाइल नंबर
पत्र

Bank Account Band Karne Ke Liye Application (हिंदी में)

उस खाताधारक के लिए, जिसके एक ही बैंक में दो खाते हैं और वह एक खाता बंद करना चाहता है।

सेवा में,
शाखा प्रबंधक,
बैंक का नाम,
शाखा का नाम,
शहर
दिनांक: दिनांक
विषय: बचत खाता बंद करने हेतु प्रार्थना पत्र
महोदय,

सविनय निवेदन है कि आपकी शाखा में मेरे दो बचत खाते हैं। इनमें से खाता संख्या खाता संख्या का उपयोग मैं अब नहीं करता/करती। दो खातों में न्यूनतम राशि बनाए रखना भी मेरे लिए कठिन है।

अतः कृपया यह खाता बंद कर दें और इसमें बची हुई राशि मेरे दूसरे खाते, खाता संख्या दूसरी खाता संख्या, में जमा कर दें। इस खाते की पासबुक, एटीएम कार्ड और बचे हुए चेक इस पत्र के साथ लौटा रहा/रही हूँ।

धन्यवाद सहित,
भवदीय
आपका नाम
मोबाइल: मोबाइल नंबर
संलग्न: पासबुक, एटीएम कार्ड, बचे हुए चेक

Documents to Attach With Your Bank Application

  • Statement or cheque book: usually no documents. The bank checks your signature.
  • Account closing letter: passbook, debit card and unused cheque leaves.
  • Account transfer application: proof of your new address.
  • Unfreeze account application: fresh KYC documents (ID proof, address proof, photograph).
  • Minor to major account application: age proof, KYC documents, photographs.
  • Nominee: the bank's nomination form.

Rules differ from bank to bank. Ask at the counter or check the bank's website before you go, so you do not need a second visit. If someone else will submit the letter for you, also give an authorization letter.

Tips for Writing an Application to Bank Manager

  • Write your account number in the body and below your signature. The bank cannot act on a letter without it.
  • Sign in the same style as your specimen signature on the account. A bank may reject a letter if the signature does not match.
  • Keep one request in one letter. A statement request and an address change should go as two separate applications.
  • Ask the branch to stamp and sign a photocopy of your letter as a receipt.
  • Never write your PIN, password, CVV or OTP in any bank letter.
  • For a lost ATM card, block it by phone or net banking first. The letter comes after.
  • Many requests, like a bank statement or cheque book, can also be made through net banking. Use the letter when the branch asks for one.

Questions people ask

How do I write an application to bank manager?

Address it to The Branch Manager with the bank and branch name. Write the date and a one-line subject, then give your account number and your request in two or three short paragraphs. End with "Yours faithfully" and sign as you do on your account.

Bank me application kaise likhe?

Start with "To, The Branch Manager", then the bank name, branch and city. Write the date, a short subject, "Respected Sir/Madam", and the request with your account number. You can write it in English or Hindi; both are accepted at most branches.

What should I write in a bank statement letter?

Give your account number, the period you need (from and to dates), the purpose such as a loan or visa, and whether you need it stamped and signed. Say how you will collect it.

Can I close a bank account by sending a letter?

Most banks need you to visit the branch with an account closing form or a signed letter, your passbook, debit card and unused cheques. Some charge a fee if the account is closed soon after opening, so ask the branch first.

How long does it take to unfreeze a bank account after KYC?

It depends on the bank and the reason for the freeze. A freeze only for pending KYC is often removed within a few working days after you submit the documents. A freeze ordered by an authority needs that authority's clearance.

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