Authorization Letter Format and Samples (12 Letters)

12 ready samples Copy, Word or print Checked 9 Oct 2026

An authorization letter gives another person written permission to do a task for you, such as collecting a document, receiving a parcel or driving your vehicle. It is also called an authority letter or a letter of authorization. This page has 12 samples for banks, schools, hospitals, vehicles, brands and companies.

Enter your details in the boxes above the letters and they appear in all 12 samples. After that, add the authorized person's name, the dates and the ID details, and print and sign it.

Letter

Authorization Letter Sample to Act on My Behalf

For anyone who cannot visit an office in person and wants a family member to complete the work for them.

Your Name
Address
City
Phone: Phone
Date: Date
To
Recipient Name
Designation
Organisation Name
City
Subject: Authorization to act on my behalf
Dear Sir/Madam,

I, Your Name, residing at Address, authorize my relation, Authorized Person's Name, to act on my behalf for reason at your office.

I am unable to come in person as I will be out of town for work during this period. Authorized Person's Name may submit forms, answer questions about my application, and collect any papers issued in my name. This permission is valid from start date to end date only.

Self-attested copies of my ID proof and the ID proof of Authorized Person's Name are attached. Their specimen signature is given below. Please accept it for this work.

Yours faithfully,
Your Name
Specimen signature of Authorized Person's Name: signature
Enclosure: ID proof of both persons
Letter

Authority Letter for Bank to Collect Cheque Book

For an account holder who is unwell or busy and wants a family member to collect a cheque book or passbook from the branch.

Your Name
Address
City
Date: Date
To
The Branch Manager
Bank Name
Branch Name
City
Subject: Authority letter to collect cheque book, Account No. Account Number
Dear Sir/Madam,

I hold a savings account, number Account Number, at your branch. I authorize my relation, Authorized Person's Name, to collect my new cheque book on my behalf, as I am recovering from an illness and cannot visit the branch.

I submitted the request for the cheque book on start date. Please hand it over to the bearer after checking their original ID Proof, number ID Number. If the cheque book is not ready yet, please tell the bearer when it can be collected, so that they can come again.

Self-attested copies of my ID proof and the bearer's ID proof are enclosed. The bearer's specimen signature is given below.

Thank you,
Yours faithfully,
Your Name
Account No.: Account Number
Phone: Phone
Specimen signature of bearer: signature
Enclosure: ID proof of account holder and bearer
Letter

Authorization Letter to Collect Marksheet or Certificate

For a former student who has moved away and wants a sibling or parent to collect documents from the college office.

Your Name
Address
City
Date: Date
To
The Principal
College Name
City
Subject: Authorization to collect my marksheet and passing certificate
Respected Sir/Madam,

I was a student of Class in your college, Roll No. Roll No., and I passed out this session. I have now joined a job in another city and cannot come to collect my original marksheet and passing certificate.

I authorize my brother, Authorized Person's Name, to collect these documents for me. He will show his original ID card and a copy of my college identity card at the office. I have informed the office staff by email about this arrangement, and I am ready to sign any receipt the college needs later.

Kindly hand over my documents to him. Once he receives them, the college need not send them to me separately.

Thanking you,
Yours faithfully,
Your Name
Class, Roll No.: Roll No.
Phone: Phone
Enclosure: Copy of college ID card, ID proof of Authorized Person's Name

Authorization Letter Format

An authority letter format follows the formal letter layout. The table lists each part from top to bottom.

PartWhat to write
FromYour name, address and phone number. A company uses its letterhead instead.
DateThe date you sign the letter.
ToThe person or office that will read it. Use "To Whom It May Concern" when anyone may ask for it, as in vehicle letters.
SubjectOne line, such as "Authorization to collect cheque book".
BodyWho you are, who you are authorizing, the exact task, why you cannot do it yourself, and the dates the permission is valid.
SignatureYour signature and name. Add the specimen signature of the authorized person if they will sign anything.
EnclosureID proofs of both persons and any document linked to the task.

Both spellings, authorization and authorisation, are correct. For a letter that gives permission rather than handing over a task, see the permission letter and consent letter pages.

Letter

Car Authorization Letter (Permission to Drive My Car)

For a car owner who lets a friend or relative drive the car for a fixed period, so they can show it if stopped by traffic police.

Your Name
Address
City
Phone: Phone
Date: Date
To Whom It May Concern
Subject: Authorization to drive car No. Vehicle Number

I, Your Name, am the registered owner of the car Vehicle Model, registration number Vehicle Number. I authorize Authorized Person's Name, who holds driving licence number Licence Number, to drive this car from start date to end date.

The car is being used with my full knowledge and consent. The registration certificate, insurance and pollution certificate are kept in the car. The driver has been told to follow all traffic rules and to carry the original licence at all times. Please inform me of any fine issued during this period, and I will pay it.

If any officer needs to confirm this permission, please call me at Phone.

Yours faithfully,
Your Name
Owner, Vehicle Number
Enclosure: Copy of registration certificate, copy of owner's ID proof
Letter

Bike Authorization Letter for a Family Member

For a parent or spouse whose two-wheeler is registered in their name but is ridden every day by someone else in the family.

Your Name
Address
City
Date: Date
To Whom It May Concern
Subject: Bike authorization letter for my son

This is to state that the motorcycle Vehicle Model, number Vehicle Number, is registered in my name. My son, Authorized Person's Name, uses it daily to travel to college and back.

He holds a valid driving licence for two-wheelers, number Licence Number. He rides the bike with my permission, and I have no objection to him using it until I withdraw this letter in writing. He has been told to wear a helmet, follow traffic rules and keep the bike papers with him at all times. The insurance and pollution certificate are up to date.

For any confirmation, I can be reached at Phone.

Yours faithfully,
Your Name
Registered owner
Enclosure: Copy of registration certificate
Letter

Driver Authorization Letter for Company Vehicle

For a company that allows its employed driver to drive an office vehicle. Print it on the company letterhead.

Company Name
Address
City
Date: Date
To Whom It May Concern
Subject: Vehicle driver authorization letter

This is to certify that Authorized Person's Name, holding driving licence number Licence Number, has been employed with Company Name as a driver since start date. His licence and address have been verified by our office.

He is authorized to drive the company vehicle Vehicle Model, registration number Vehicle Number, for official duties in City and nearby areas. The vehicle is registered in the name of the company, and its papers are kept in the vehicle.

This authorization stays valid while he is employed with us, unless withdrawn earlier in writing. For verification, please contact the undersigned at Phone.

For Company Name,
Your Name
Designation
(Company seal)
Letter

Brand Authorization Letter for Seller or Distributor

For a brand owner or manufacturer allowing a dealer to sell its products in a store or on online marketplaces. Print it on the brand's letterhead.

Company Name
Address
City
Date: Date
To
Organisation Name
Dealer Address
Subject: Brand authorization letter for Brand Name
Dear Sir/Madam,

We, Company Name, are the owners of the brand Brand Name. We authorize Organisation Name to sell our products, including Product Name, in their retail store and on online marketplaces from start date to end date.

You may use our brand name, logo and product photos only to list and sell genuine products bought from us or from our approved distributors. You may not appoint other sellers under this letter or change our packaging.

This letter may be shown to any marketplace, buyer or authority as proof of authorization. We can withdraw it with written notice if these terms are broken.

For Company Name,
Your Name
Designation
(Company seal)
Letter

Authorization Letter to Pick Up My Child from School

For a parent who is out of station and wants a relative to collect the child at dismissal time.

To
The Class Teacher
Class Class, Section Section
School Name
City
Date: Date
Subject: Permission for my sister to pick up my child
Dear Sir/Madam,

My child, Your Name, Roll No. Roll No., studies in your class. I will be out of station from start date to end date, and during these days my sister, Authorized Person's Name, will pick up my child after school.

Her photograph and a copy of her ID proof are attached so that the school staff can recognise her. My child knows her well and has been told that she will come during these days. She will carry the original ID at pick-up time and can sign the school's gate register if needed.

Please do not hand over my child to anyone else during this period without calling me first at Phone.

Thank you,
Yours faithfully,
Parent's Name
Parent of Your Name
Phone: Phone
Enclosure: Photograph and ID proof of Authorized Person's Name
Letter

Authorization Letter to Collect a Parcel

For someone whose courier is held at a delivery office and who sends a colleague or neighbour to collect it.

Your Name
Address
City
Date: Date
To
The Manager
Organisation Name
Branch Name
City
Subject: Authorization to collect parcel, tracking No. Tracking Number
Dear Sir/Madam,

A parcel addressed to me, tracking number Tracking Number, is waiting at your office for collection. I am at work during your office hours and cannot come myself.

I authorize Authorized Person's Name to collect the parcel and sign the delivery record on my behalf. They will carry their original ID Proof and a copy of mine. If your office needs me to confirm this on the phone before handing it over, I am available at Phone between 10:00 a.m. and 6:00 p.m. on weekdays.

Please treat the parcel as delivered to me once it is handed over to them.

Yours faithfully,
Your Name
Phone: Phone
Specimen signature of Authorized Person's Name: signature
Letter

Letter of Authorization for Company Representative

For a company sending an employee to a government office or another firm to submit papers and sign on its behalf.

Company Name
Address
City
Date: Date
To
The Officer in Charge
Organisation Name
City
Subject: Authorization of company representative for reason
Dear Sir/Madam,

We hereby authorize Authorized Person's Name, Designation in our Department, Employee ID Employee ID, to represent Company Name in the matter of reason.

He/She may submit documents, attend meetings or hearings, give clarifications and sign papers related to this matter on behalf of the company. This authority is valid from start date to end date, unless we withdraw it earlier in writing. All his/her actions within this matter will be treated as actions of the company. Notices and letters about this case may also be handed to him/her.

His/Her specimen signature is given below. A copy of the company's registration certificate is attached.

For Company Name,
Your Name
Director/Authorized Signatory
Specimen signature of Authorized Person's Name: signature
(Company seal)
Enclosure: Company registration certificate, ID proof of representative
Letter

Authorization Letter to Collect Medical Reports

For a patient who wants a spouse or relative to collect test reports or a discharge file from a hospital.

Your Name
Address
City
Date: Date
To
The Medical Records Department
Organisation Name
City
Subject: Authorization to collect my medical reports
Dear Sir/Madam,

I had blood tests and a scan at your hospital on start date under patient ID Patient ID. The doctor has advised me to rest at home, so I cannot come to collect the reports.

I authorize my relation, Authorized Person's Name, to receive all my reports and films for these tests. I give my consent for these reports to be shared with them. If any report needs a doctor's note or a second test, please inform them so that I can arrange it. My doctor will review the results at my next visit.

Copies of my ID proof and theirs are attached, along with the bill receipt.

Yours faithfully,
Your Name
Patient ID: Patient ID
Phone: Phone
Enclosure: ID proofs, bill receipt
Letter

Simple Authorization Letter (Short Format)

A short letter for a small task, here letting a neighbour receive a furniture delivery at your home.

Your Name
Address
City
Date: Date
To
The Delivery Manager
Organisation Name
City
Subject: Authorization to receive order No. Order Number
Dear Sir/Madam,

My order number Order Number is due for delivery on start date, but I will not be at home that day.

I authorize my neighbour, Authorized Person's Name, to receive the furniture at my flat, check the items and sign the delivery note for me. Please call me at Phone if anything is missing or damaged. They will carry a copy of this letter and their own ID card.

Yours faithfully,
Your Name

How to Write an Authority Letter

  1. Name both people fully. Write your full name and the full name of the authorized person, the same way they appear on the ID proofs.
  2. State one clear task. "Collect my cheque book" is better than "handle my bank work". A narrow task protects you.
  3. Add the validity. Give a start date and an end date, or one date for a single visit.
  4. Attach ID proofs. Most offices ask for a self-attested copy of your ID and the original ID of the bearer.
  5. Sign in ink. Print the letter and sign it by hand. Many offices do not accept an unsigned or typed signature.

Banks often have their own authority form, so ask the branch first. For other bank letters, see the application to bank manager page.

Tips for Writing an Authorization Letter

  • Give only the power that is needed. Do not write "all my work" when you mean one document.
  • Mention the reference number, such as account number, tracking number or vehicle number, so the office can match the letter to your case.
  • Keep a copy of the signed letter and a photo of the ID proofs you attached.
  • For a vehicle, the person driving must still carry a valid driving licence. The letter does not replace it.
  • A company letter should be on letterhead, signed by an authorized signatory, and stamped with the company seal.
  • If the work involves property, court cases or large sums of money, ask the office whether a power of attorney is needed instead.

Questions people ask

What is an authorization letter?

It is a letter in which you give another person permission to do a specific task for you, such as collecting a document or a parcel. It names both people, the task and the dates. The person carries it with their own ID proof.

What is the difference between authority letter and authorization letter?

There is no difference. Authority letter, authorization letter, authorisation letter and letter of authorization all mean the same thing in India. Use whichever term the office uses.

Does an authorization letter need to be notarised?

A simple authority letter for collecting documents or parcels usually does not need a notary. Some offices may ask for it on stamp paper or notarised for bigger matters. Ask the office in advance.

Can someone drive my car with an authorization letter?

The letter shows that the car is being driven with the owner's permission. The driver must still have their own valid driving licence and the car's papers. Rules can differ by state, so check with the local transport office if you are unsure.

What is a brand authorization letter?

It is a letter from a brand owner or manufacturer allowing a dealer or reseller to sell its products under the brand name. Online marketplaces often ask sellers for one before they can list branded goods.

Every letter on this page is written and checked by our team. Spotted a mistake? Tell us. How we write.

Other letters you may need