Application Format in English: How to Write an Application (11 Samples)

11 ready samples Copy, Word or print Checked 9 Oct 2026

The application format is the fixed order in which a formal request is written: receiver, date, subject, salutation, body, closing and signature. Once you learn it, you can write an application to anyone, from your principal to the bank, the police station or the electricity department.

This page first explains each part, then gives 11 sample applications for different offices. Enter your name, address and phone number once in the box above. The samples pick up those details on their own, so you only need to edit the bracketed parts that are specific to your case before you copy, print or download.

Letter

Application to Principal for Change of Subject

For a Class 11 student who wants to change an elective subject in the first weeks of the session.

To
The Principal
School Name
City
Date: Date
Subject: Request to change my elective subject
Respected Sir/Madam,

I am Your Name of Class Class, Section Section. I request you to allow me to change my elective subject from current subject to new subject.

After attending classes for two weeks, I find that new subject suits my career plan better. My parents agree with this choice, and I will cover the chapters already taught with help from the subject teacher.

Kindly permit this change so that my name can be added to the new class list.

Thanking you,
Yours obediently,
Your Name
Class: Class, Section: Section
Roll No.: Roll No.
Letter

Application for Duplicate ID Card in College

For a college student who has lost the identity card and needs a new one to enter the campus and library.

To
The Principal
College Name
City
Date: Date
Subject: Application for duplicate identity card
Respected Sir/Madam,

I am Your Name, a student of Course Name, Roll No. Roll No.. I lost my college identity card on start date, most likely while travelling by bus. I searched for it but could not find it.

Without the card I cannot issue library books or enter the examination hall. Please arrange a new card for me at the earliest. I have attached two passport size photographs and the receipt for the duplicate card fee.

Thanking you,
Yours faithfully,
Your Name
Course Name, Roll No.: Roll No.
Phone: Phone
Enclosure: Two photographs, fee receipt
Letter

UPI Unblock Application in English (to Bank Manager)

For an account holder whose UPI and mobile banking were blocked after a lost phone, and who now has a new phone and SIM.

To
The Branch Manager
Bank Name
Branch Name
City
Date: Date
Subject: Request to unblock UPI on account Account Number
Dear Sir/Madam,

I hold a savings account in your branch, number Account Number. I request you to unblock UPI and mobile banking services on this account.

On start date my mobile phone was stolen, and I asked the bank to block all digital services on my account. I have since got a new SIM card with the same mobile number, Phone, and a new handset.

Kindly remove the block so that I can register UPI again on the new phone. I have attached a copy of my ID proof and the police complaint copy for your records. Please let me know if any other form needs to be filled.

Thanking you,
Yours faithfully,
Your Name
Account No.: Account Number
Address
Phone: Phone
Enclosure: ID proof, copy of police complaint

Application Format: Parts in Order

Every application letter format in English uses the same parts. Write them one below the other, starting from the left margin.

PartWhat to writeExample
1. To"To", then the receiver's post, office name and city. Use the post, not a person's name, unless you know it.To
The Branch Manager
[Bank Name], [Branch Name]
[City]
2. DateThe day you write or submit it.Date: [Date]
3. SubjectOne line that says what you want. Keep it under 10 words.Subject: Request for duplicate ID card
4. Salutation"Respected Sir/Madam" for a principal or senior officer. "Dear Sir/Madam" for an office or company.Respected Sir/Madam,
5. BodyParagraph 1: who you are and your request. Paragraph 2: the details (numbers, dates, what happened). Paragraph 3: what action you want.I am a resident of [Address]. I request you to repair the street light.
6. Closing"Thanking you," then "Yours obediently" (student), "Yours faithfully" after "Sir/Madam", or "Yours sincerely" when you greet the reader by name.Thanking you,
Yours faithfully,
7. SignatureName, then the details that identify you: class and roll number, account number, flat number, address and phone.[Your Name]
[Address]
[Phone]
8. EnclosureOnly if you attach papers. List them.Enclosure: Copy of ID proof

In the CBSE exam, a formal letter starts with the sender's address at the top left, then the date, then the receiver. See the formal letter page for that exam layout. For everyday use, the format above is accepted in schools, banks and government offices.

Letter

Application to HR for Change of Shift (Office)

For an employee on night shift who needs to move to a day shift for a family reason.

To
The HR Manager
Company Name
City
Date: Date
Subject: Request to move from night shift to day shift
Dear Sir/Madam,

I am working as Designation in the Department team on the night shift. I request a change to the day shift from start date.

My father has recently had a knee operation and needs help at home during the night. There is no other family member living with us who can take care of him at that time.

I have spoken to my team lead, Team Lead's Name, who has said that the day team has an open slot. I will continue to meet all my targets and will help with the handover for the night team. Please approve this change for at least number of days days, after which I can review it with you.

Thank you,
Yours faithfully,
Your Name
Designation, Department
Employee ID: Employee ID
Letter

Application to Society Secretary for Renovation Permission

For a flat owner who wants permission from the housing society before starting repair or interior work.

To
The Secretary
Society Name
Address
City
Date: Date
Subject: Permission for renovation work in Flat No. Flat No.
Dear Sir/Madam,

I am the owner of Flat No. Flat No. in our society. I seek permission to carry out renovation work in my flat from start date to end date.

The work includes new kitchen tiles, bathroom fittings and painting. No wall or pillar will be removed. Workers will come only between 10 am and 6 pm, and there will be no drilling on Sundays.

The debris will be packed in bags and removed by my contractor every evening, so the lift and corridor stay clean. I am ready to pay any deposit the society asks for. Please grant permission and inform the security guard about the workers' entry.

Thanking you,
Yours faithfully,
Your Name
Flat No. Flat No.
Phone: Phone
Letter

Application to Municipal Office for Blocked Drain and Garbage

For a resident asking the municipal ward office to clear a blocked drain and restart garbage collection.

To
The Ward Officer
Municipal Corporation, Ward Ward Number
City
Date: Date
Subject: Blocked drain and no garbage pickup in Area Name
Respected Sir/Madam,

I am a resident of Address. I request you to clean the blocked drain on our street and restart daily garbage collection in our area.

For the last number of days days, dirty water from the drain has been flowing onto the road. The garbage van has also not come since start date, and waste is piling up near the corner of the lane. Mosquitoes have increased, and two children in our lane have fallen ill with fever.

Please send the cleaning staff at the earliest and make sure the van comes every day. The residents of the street are ready to help the staff in any way needed.

Thanking you,
Yours faithfully,
Your Name
Address
Phone: Phone
Letter

Application to Police Station for Lost Mobile Phone

For a person who has lost a phone and needs a written report to block the handset and get a new SIM.

To
The Station House Officer
Police Station Name
City
Date: Date
Subject: Report of lost mobile phone
Respected Sir/Madam,

I wish to report that my mobile phone was lost on start date at about time, near place, while I was getting off an auto rickshaw.

The details of the phone are: model Product Name, colour colour, IMEI number IMEI Number, and mobile number Phone. I called the number several times, but it is now switched off.

I request you to register my report and give me a stamped copy. I need it to block the phone and to get a duplicate SIM from the service provider. If the phone is found, please contact me on the alternate number below.

Thanking you,
Yours faithfully,
Your Name
Address
Alternate phone: Alternate Phone
Enclosure: Copy of phone bill, ID proof
Letter

Application to Electricity Department for Wrong Bill (Bijli Vibhag)

For a consumer who has received a bill far higher than usual and wants the meter reading checked.

To
The Assistant Engineer
Electricity Department, Area Name Sub Division
City
Date: Date
Subject: Correction of electricity bill, Consumer No. Consumer Number
Respected Sir/Madam,

I request you to check and correct my electricity bill for the month of month. My consumer number is Consumer Number.

My bill is usually around usual amount, but this month it is current amount. The bill shows a reading of billed reading units, while the meter at my house today shows only current reading units. It seems the reading was not taken from the meter and was estimated.

Please send a lineman to read the meter again and issue a corrected bill. I am ready to pay the correct amount as soon as it is issued. I have attached a photo of the meter and copies of my last three bills.

Thanking you,
Yours faithfully,
Your Name
Address
Phone: Phone
Enclosure: Meter photo, last three bills
Letter

Application to Post Office for Undelivered Speed Post

For a sender whose speed post article has not reached the address even after many days.

To
The Postmaster
Post Office Name
City
Date: Date
Subject: Speed post not delivered, tracking no. Tracking Number
Dear Sir/Madam,

I booked a speed post article at your post office on start date with tracking number Tracking Number. It has still not been delivered.

The tracking page has shown "item dispatched" for number of days days with no further update. The packet contains my original mark sheets sent for a college admission, so the delay is causing me serious trouble.

I request you to trace the article and tell me where it is. If it is lost, please register my complaint and guide me on the next steps. A copy of the booking receipt is attached.

Thanking you,
Yours faithfully,
Your Name
Address
Phone: Phone
Enclosure: Booking receipt
Letter

Application to SDM for Delay in Income Certificate

For an applicant whose income certificate is pending for weeks and is needed for a scholarship deadline.

To
The Sub Divisional Magistrate
Area Name Sub Division
City
Date: Date
Subject: Pending income certificate, Application No. Application Number
Respected Sir/Madam,

I applied for an income certificate on start date, and my application number is Application Number. I request you to have it processed at the earliest.

The status has shown "under verification" for over number of days days. I have submitted all the documents asked for, and the local verification was completed on verification date.

I need this certificate to apply for a scholarship for my daughter, and the last date is end date. Kindly direct the office concerned to issue the certificate before this date. Copies of my application receipt and documents are attached.

Thanking you,
Yours faithfully,
Your Name
Address
Phone: Phone
Enclosure: Application receipt, document copies
Letter

Application Letter for Teaching Job

For a trained teacher applying to a school principal for a vacancy, by post or by hand.

To
The Principal
School Name
City
Date: Date
Subject: Application for the post of subject teacher
Respected Sir/Madam,

I wish to apply for the post of subject teacher for the middle classes in your school. I came to know about the vacancy from Newspaper Name.

I hold a postgraduate degree in subject and a B.Ed. degree, and I have cleared the teacher eligibility test. For the past number of years years I have taught Classes 6 to 8 at Organisation Name, where I also handled the science club and exam duty.

I plan my lessons around activities and short weekly tests, and I keep parents informed about each child's progress. I am comfortable using smart boards and online class tools.

I would be glad to give a demo lesson at a time that suits you. My resume and copies of certificates are attached.

Thanking you,
Yours faithfully,
Your Name
Address
Phone: Phone
Email: Email
Enclosure: Resume, copies of certificates

How to Write an Application in English (Application Kaise Likhe)

  1. Decide who can act on it. A bill problem goes to the electricity office, not the municipal office. Writing to the right post saves weeks.
  2. Put the request in the first two lines. The reader should know what you want before the second paragraph.
  3. Give every number. Account number, consumer number, tracking number, flat number or application number. Officers search records with these.
  4. Ask for one clear action. "Please correct the bill" is better than "Please look into the matter".
  5. Attach proof and keep a copy. Ask for a receiving stamp or acknowledgement on your copy when you submit it by hand.

Many common applications have their own pages with more samples: leave application (including leave for a family wedding, a family function and urgent work), TC application, bonafide certificate application, application to principal and application to bank manager. If you want to write in Hindi, see application in Hindi.

Tips for Writing an Application

  • Write "To" on its own line, then the receiver's post. Do not write "Dear" before the post in the address.
  • Use a subject that a busy clerk can understand in one look, such as "Correction of electricity bill".
  • Keep the body to three short paragraphs: request, details, action wanted.
  • Use "Yours obediently" as a student, "Yours faithfully" after "Sir/Madam", and "Yours sincerely" only when you greet the reader by name.
  • Write numbers carefully. A wrong account or consumer number can send your application to the wrong file.
  • Sign by hand when you submit a printed copy, and keep a photo or photocopy with the receiving stamp.
  • Stay polite even in a complaint. A calm application is acted on faster than an angry one.

Questions people ask

What is the correct application format in English?

Write To and the receiver's address, then the date, subject and salutation. The body comes next in two or three paragraphs, followed by the closing, your signature and any enclosures. The parts table at the top of this page shows each one with an example.

How do I start an application?

Start the body by saying who you are and what you want in the same paragraph. For example: "I am a resident of [Address]. I request you to clean the blocked drain on our street." Avoid long greetings.

Should I write the date before or after the receiver's address?

In the common school and office format, the date comes after the receiver's address and before the subject. In the CBSE formal letter format, the sender's address comes first and the date goes just below it.

Where can I find a sister marriage or holiday application in English?

Those are leave applications. The leave application page has samples for a relative's wedding, your own wedding, a family function and urgent work.

Can I submit an application by email?

Many banks, colleges and offices accept email now. Keep the same parts, put the subject in the email subject line, and attach scanned documents. See the email writing page for the email layout.

Every letter on this page is written and checked by our team. Spotted a mistake? Tell us. How we write.

Other letters you may need